Features
Alpha Cares is an all inclusive child care management software package. All editions have the following features:-
Dashboard At-a-glance:
Late payments - Immunization schedules / birthdays
- Upcoming event calendar
- Latest FAQs (usage tips)
Family Data:
- At-a-glance family relationships - Head-of-household, Guardians,
and Children; pictures and email, contact information
- Children records - includes immunizations, birthday
- Manage Staff HR details
- Define and Manage Classes
Automated Newsletters:
- Weekly email broadcast - 5-day weather forecast, custom message to parents
Attendance Solutions:
- Child and Employee: One-click to clock-in or out
- Print roll-call sheet
- Easy (mass) update of attendance, by week
- Print generic attendance report by individual or entire class
- Print report for flex benefit claims
- Staff Attendance and reporting
Accounting:
- Accounts receivable - track revenues
- Accounts payable - track expenses
- Update / take payments
- Generate invoice
- Automatic invoices
- Export to Excel and other accounting packages (e.g. QuickBooks)
Auto-Invoicing™ - Automatic Invoices, Automatic Tuition Billing
Makes your work-load lighter by automatically invoicing all families. Automatically calculates last week's attendance for invoice price OR bill ahead for the week. Either way, Alpha Cares automaticially generates and invoices families - SAVES you TIME! [view demo]
Connections 
Automatic Emails, Automatic 5-day Weather forecasts for parents
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Stay connected with your parents-guardians! Not only does it automatically send the 5-day weather forecast; you can optionally compose a newsletter to inform them of upcoming events such as field trips, picture-taking day, or other important events. Stay connected and in touch - we supply everything you need to get started![view demo]
Dashboard - Today's Reminders at-a-glance
This is the heart of the Alpha Cares management software. From the dashboard, you can quickly identify pertinent information to better serve your center - late payments, immunization schedules/birthdays, and upcoming events on the calendar. [view demo]
Events Calendar - Schedule and Plan Center activities
Easily keep track of birthdays, holidays, school holidays and other events happening within your child care center such as picture-taking day and field trips. [view demo]
Family Data - Guardian and Child Information
Today's families often include step-parents, half siblings and step siblings. Instantly view family information and keep track of these important family dynamics via our Family Data module. Photographs of each family member can be uploaded to assist staff with identification purposes. [view demo]
Attendance Solutions - "One-click Attendance" or Barcoded Time-clock
Allows you to record and update daily, weekly or even monthly attendance records with just one click. This feature works in tandem with every other service - including billing and accounting. If you regularly report information to government bodies, simply print out the data and presto - you have a professional form with accurate data ready for submission. [view demo]
All demo videos are available at our demo page.
Thanks for keeping me all up to date!
I like the FAQ and Wiki modules, helps me answer questions about using the software, and I dont have to wait on those long support phone lines."
Always Connected to Parents
The option to "create custom message" from the Connections module is reliable and essentially hassle-free is a godsend. With the automated weather forecast emails, parents feel even more connected with us - without lifting a finger - thank you Alpha Cares!